ZUGFeRD, the data model for the exchange of electronic invoices, is finding greater use: the German Federal Ministry of Finance now explicitly encourages and approves of converting tax-relevant documents to and archiving them in the Portable Document Format (PDF).

In the healthcare sector, dependable and trustworthy communication between health insurance organizations and their policyholders is everything. E-mail, of course, plays a key role in all of this. The daily flood of incoming mails and the many statutory requirements for compliance, security, and archiving pose an enormous challenge for IT departments and administrative staff alike. A system of professional e-mail management can support health insurance providers in mastering these challenges. This is why the health insurance company Techniker Krankenkasse (better known throughout Germany by its initials TK) decided to optimize its communications processes and automate its workflows. Now, and with the help of highly functional software, e-mails and their attachments are correctly and reliably converted to PDF/A files. This also ensures that documents can be archived in a manner that is fast, consistent and legally compliant.

In the course of business you'll often encounter documents that contain text, but are in a format that computer-based word processing does not support. These sorts of files are mostly images from optical input devices, such as scanners, digital cameras and fax receivers, which are produced in the form of raster graphics. Such texts must first be recognized by OCR before these documents can be efficiently utilized. Once that is done, you can edit, copy and search these texts as you normally do. Automatic character recognition saves valuable time and money.