E-mail has long since supplanted other forms of communication, including letters and faxes, not only for personal but business correspondence as well. The advantages are obvious: a vastly simplified and accelerated flow of communications. It only takes a split second to reach and provide information to individuals and large groups of recipients anywhere in the world. In light of the fact that more and more business-relevant information is being shared by e-mail, many companies have an urgent need to organize and properly archive their e-mail correspondence. After all, contracts, offers and similar documents must be retained in accordance with statutory and regulatory requirements. The conventional form of paper documentation is not a viable alternative, since printing e-mails and file attachments and then storing them by hand would consume an enormous amount of time.

In many businesses, document archiving is one of the most sensitive parts of data processing. Electronic documents have to be specially prepared for the archiving process in order to guarantee readability over time. webPDF lets you convert files to the PDF/A format and ensures that documents, image files and other materials can be faithfully rendered in their original format in the future. The ISO standards used for this meet the statutory requirements for legally compliant long-term archiving and permit automated, and in turn cost-effective, routines in the area of data retention.

How to use metadata to optimize PDF documents for search engines​

Search engines such as Google, Yahoo and Bing are indispensable guides through the internet jungle. This is all the more reason why search engines and having an optimized website are of ever-increasing importance for businesses. The ranking within a particular search depends heavily on keywords and content - and applies equally to websites and PDF documents. Metadata plays an important role in the case of the latter and are taken into consideration and adopted when displaying the search results. This is why careful thought should be given as to what kind of data should be included here.