9 posts tagged with "Archiving"

Administrative workflows are being modernized as more and more government agencies start using the e-case file - and PDF/A is playing a decisive role in all of this.

The call for a modernized workplace has finally reached the courts and government agencies. This development is not only due to the people working in such agencies, who see in the latest technologies a means of making their jobs easier and more efficient, but also to various laws designed to promote such improvements.

What's the deal with PDF/A?​

Originally designated PDF/A-1, this standardized version of the conventional PDF format was established as the international standard ISO 19005-1 in late 2005 and has been available as an ISO standard in its extended versions PDF/A-2 and PDF/A-3 since July 2011 and October 2012 respectively. Since that time, and for a great many businesses, the PDF/A format has provided a basis for long-term archiving that is as uncomplicated as it is secure. The unbeatable advantage of this file format is that the documents themselves contain all the elements needed for reproduction.

As a compliance requirement, a careful system of document lifecycle management (DLM) is of crucial importance.

The complete lifecycle of a document - from its creation, to storage and archiving, all the way to disposal - needs a precise audit trail to ensure compliance with auditing requirements. For businesses, and especially today when the flood of electronic documents keeps rising, this need to track documents has become a massive undertaking that requires a great deal of resources. This burden can be eased by turning to PDF for standardization and the PDF/A format for long-term archiving.