35 posts tagged with "PDF/A"

The Portable Document Format (PDF) established itself many years ago as the medium for sharing documents in a form that works everywhere. With it, electronic versions of documents can be faithfully presented, opened, and printed independent of operating system and software. The author can specify at the outset in what form the document will be rendered visible. PDF eliminates all those problems that previously arose when transmitting documents, such as formatting errors and other issues stemming from the recipient using a different system than that of the sender.

The "paperless office" - perhaps not just wishful thinking for long. Now that smartphones have become commonplace, people are using less and less paper (calendars, planners, journals and so forth) in managing their personal affairs. Although most businesses still work with paper documents, they are gradually making the digital transformation. Because of various security considerations, especially when it comes to billing, it has long been standard practice to rely on paper as the medium for delivering and archiving invoice-related data.

In the healthcare sector, dependable and trustworthy communication between health insurance organizations and their policyholders is everything. E-mail, of course, plays a key role in all of this. The daily flood of incoming mails and the many statutory requirements for compliance, security, and archiving pose an enormous challenge for IT departments and administrative staff alike. A system of professional e-mail management can support health insurance providers in mastering these challenges. This is why the health insurance company Techniker Krankenkasse (better known throughout Germany by its initials TK) decided to optimize its communications processes and automate its workflows. Now, and with the help of highly functional software, e-mails and their attachments are correctly and reliably converted to PDF/A files. This also ensures that documents can be archived in a manner that is fast, consistent and legally compliant.